Bill 27

                    Current Status

Bill Number:               27
Ratification Number:       425
Act Number                 348
Introducing Body:          Senate
Subject:                   Related to the establishment of the State
                           Documents Depository

(A348, R425, S27)

AN ACT TO AMEND The CODE OF LAWS OF SOUTH CAROLINA, 1976, BY ADDING CHAPTER 2 TO TITLE 60, SO AS TO PROVIDE FOR THE ESTABLISHMENT OF THE STATE DOCUMENTS DEPOSITORY AS A FUNCTION OF THE STATE LIBRARY AND REQUIRE ALL STATE AGENCIES, DEPARTMENTS AND INSTITUTIONS TO FURNISH COPIES OF STATE PUBLICATIONS TO THE DEPOSITORY; AND TO AMEND SECTION 60-1-50, RELATING TO THE POWERS AND DUTIES OF THE STATE LIBRARY BOARD, SO AS TO AUTHORIZE THE BOARD TO ADMINISTER THE FUNCTIONS OF THE STATE DEPOSITORY.

Be it enacted by the General Assembly of the State of South Carolina:

State documents depository

Section 1. The 1976 Code is amended by adding Chapter 2 to Title 60 which shall read:

"Chapter 2

State Documents Depository

Section 60-2-10. The following words and phrases when used in this chapter, unless the context indicates otherwise, shall mean:

(a) 'Complete depository' is a place, usually a library, that requests and receives at least one copy of all state publications;

(b) 'Selective depository' is a place, usually a library, that requests and receives one copy of selected state publications;

(c) 'Depository system' is a system in which copies of all state publications are deposited in one central depository or library for distribution to other designated depositories or libraries;

(d) 'State publication' means any document, compilation, register, book, pamphlet, report, map, leaflet, order, regulation, directory, periodical, magazine or other similar written material excluding interoffice and intraoffice communications issued in print by the State, any state agency or department or any state-supported college or university for the use or regulation of any person; it shall also include those publications that may or may not be financed by state funds but are released by private bodies such as research and consultant firms under contract with or supervision of any state agency;

(e) 'Print' means all forms of duplicating other than the use of carbon paper.

Section 60-2-20. Notwithstanding any other provision of law, the South Carolina State Library shall be the official state depository of all state publications, with the responsibility for organizing such publications and for providing bibliographic control over them and shall distribute state publications to all libraries participating in a depository system established by it.

The State Library shall also forward such publications to and receive such publications from out-of-state libraries, departments and agencies with whom the State Library has implemented an agreement to exchange such publications. The provisions of this section shall not affect the duties of either the Legislative Council or the Code Commissioner as provided for by law.

Section 60-2-30. All state agencies, departments and state-supported colleges and universities shall forward to the State Library at least fifteen copies of every state publication that such agency, department, college or university prints or causes to be printed within fifteen days after such printing. Provided, that additional state funds be used only in the publication and mailing of state publications, and not in their handling and storage. The State Librarian may waive the deposition of any agency publication if:

(1) The publication is of ephemeral value;

(2) Less than ten copies are to be printed; or

(3) The issuing agency requests a waiver.

Provided, the State Library shall make a report to the General Assembly by January 1, 1983, on the cost of compliance, to include, but not limited to, the cost of storage space, clerical and librarian help, mailing and handling, and new positions and additional space that may be required for the State Library and each of the depository libraries."

Board authorized to administer functions of State Depository

Section 2. Section 60-1-50 of the 1976 Code is amended by adding at the end:

"(9) Organize a system of complete and selective depository libraries in South Carolina for state publications to ensure that such publications are readily accessible to the citizens of the State."

Time effective

Section 3. This act shall take effect July 1, 1982.