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TO AMEND CHAPTER 2, TITLE 60, CODE OF LAWS OF SOUTH CAROLINA, 1976, RELATING TO THE STATE DOCUMENTS DEPOSITORY SYSTEM, SO AS TO REVISE DEFINITIONS AND PROCEDURES IN ORDER TO PROVIDE FOR THE ACQUISITION OF MATERIALS IN BOTH PRINT AND ELECTRONIC FORMATS AND TO DELETE CERTAIN OBSOLETE REFERENCES.
Be it enacted by the General Assembly of the State of South Carolina:
SECTION 1. Chapter 2, Title 60 of the 1976 Code is amended to read:
Section 60-2-10. The following words and phrases when used in this chapter, unless the context indicates otherwise, shall mean:
(a) "Complete depository" is a place, usually a library, that requests and receives at least one copy of all state publications;
(b) "Selective depository" is a place, usually a library, that requests and receives one copy of selected state publications;
(c) "Depository system" is a system in which copies of all state publications are deposited in one central depository or library for distribution to other designated depositories or libraries;
(d) "State publication" means any document, compilation, register, book, pamphlet, report, map, leaflet, order, regulation, directory, periodical, magazine or other similar written material excluding interoffice and intraoffice communications issued in print by the State, any state agency or department or any state-supported college or university for the use or regulation of any person; it shall also include those publications that may or may not be financed by state funds but are released by private bodies such as research and consultant firms under contract with or supervision of any state agency;
(e) "Print" means all forms of duplicating other than the use of carbon paper.
As used in this chapter, unless the context clearly indicates otherwise:
(1) 'complete depository' means a place, usually a library, that requests and receives at least one copy of all state publications;
(2) 'depository system' means a system established by the State Library in which copies of all state publications are deposited in one central depository or library for distribution to other designated depositories or libraries;
(3) 'electronic' means publication only in a computerized format;
(4) 'print' means publication in a format other than an electronic or computerized format;
(5) 'selective depository' means a place, usually a library, that requests and receives one copy of selected state publications;
(6) 'state publication' means any document, compilation, register, book, pamphlet, report, map, leaflet, order, regulation, director, periodical, magazine, or other similar written material excluding interoffice and intraoffice communications issued in any format by the State, any state agency or department, or any state-supported college or university intended for public distribution, or distribution to the General Assembly, agencies, political subdivisions, or nonprofit organizations and to the general public. State publication includes publications that may or may not be financed by state funds and are released by private bodies, such as research and consultant firms under contract with or supervision of a state agency.
Section 60-2-20. Notwithstanding any other provision of law, the South Carolina State Library shall be is the official state depository of all state publications, with the responsibility for organizing such publications and for providing bibliographic control over them state publications and shall distribute distributing state publications to all libraries participating in a depository system established by it.
The State Library shall also forward such publications to and receive such publications from out-of-state libraries, departments and agencies with whom the State Library has implemented an agreement to exchange such publications. The provisions of this section shall not affect the duties of either the Legislative Council or the Code Commissioner as provided for by law.
Section 60-2-30. All state agencies, departments, and state-supported colleges and universities shall forward to must provide at least fifteen copies of every state publication that the agency, department, college, or university prints or causes to be printed to the State Library at least fifteen copies of every state publication that such agency, department, college or university prints or causes to be printed within fifteen days after such the printing. Provided, that additional state funds be used only in the publication and mailing of state publications, and not in their handling and storage. A publication produced only in electronic format must be electronically provided to the State Library within fifteen days of the publication's posting or distribution. The State Librarian Library Director may waive the deposition of any agency publication if:
(1) the publication is of ephemeral value;
(2) less than ten copies are to be printed and no electronic version is available; or
(3) the issuing agency requests a waiver.
Provided, the State Library shall make a report to the General Assembly by January 1, 1983, on the cost of compliance, to include, but not limited to, the cost of storage space, clerical and librarian help, mailing and handling, and new positions and additional space that may be required for the State Library and each of the depository libraries."
SECTION 2. This act takes effect upon approval by the Governor.
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